Meeting minutes, sometimes termed minutes of the meeting, are familiar to most people working in any office. They are also called protocols or notes made during a meeting. Meeting minutes serve as a summary of the meeting, providing complete information. They give the core idea and purpose of the meeting, which can be used for later purposes.
The doctor’s Meeting Minutes Sheet is designed to record key points from medical meetings, discussions, or case reviews. It includes sections for personal information and a structured format for meeting minutes.
File for Excel (.xlsx) -131 KB
The meaning of “minutes”
It will be interesting to know that the word minutes is derived from an ancient Latin, “minuta scriptura”. The meaning of minuta scriptura is “small writing”. We can also take the meaning of this word as rough notes as described in the literary meaning.
Purpose of minutes of meeting
As noted by the concerned person, the meeting minutes are notes containing a meeting summary. They consist of important orders and a shortlist of important points discussed in a meeting. They can be typed in rough forms and typed while the meeting is going on. A person is specially assigned to write the meeting minutes everywhere in the world. Minutes of the meeting can also be prepared after recording an audio or video of the meeting while it is held.
Meeting minutes are primarily used to provide a written record of meetings. According to the RONR (Robert’s Rules of Order Newly Revised), minutes must not include what the meeting members did. Instead, they must consist of what was done in the meeting and what was decided as the future strategy of a particular project.
Format of the minutes of the meeting by the doctors
- Minutes of the meeting recorded in a medical meeting are based on the rules and regulations of the organization. As mentioned earlier, the basic rules for meeting minutes are the same. But, individual organizations are free to make amendments or changes to the usual rules.
- Most private and corporate organizations keep meeting minutes as legal documents subject to high confidentiality. Doctor’s meeting minutes are no less than that.
- A typical format or template for such meeting minutes can be explained to give you a better idea of how the minutes are maintained in a medical meeting.
- The date and topic of the meeting are mentioned at the top of the document so that anybody can refer to the minutes they are looking for. For example, if the meeting topic was “Ergonomic upgradation of the medicine ward,” the minutes contain this as the document’s heading. Below the heading, we write the date and time on which the meeting was held.
- The notes include the names and designations of the people present in the meeting, as required. Then, the points discussed in the meeting are written along with the new decisions.
File for Word (.docx) -102 KB
File for Word (.docx) -99 KB
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