A doctor’s note for travel cancellation is a document prepared by a responsible doctor or healthcare professional for his patient so that the latter can submit it to their employer. In this note, the doctor certifies that the employee is under his professional care and he does not deem the employee medically fit for traveling. In addition, he requests the employer to spare his patient and cancel his travel arrangements.
Employees might need to request their employers cancel their travel plans for various reasons, such as medical issues, client meetings, family commitments, deaths, emergencies, etc. Suppose an employee’s travel plans must be canceled due to medical problems.
In that case, the employer might seek a doctor’s note, as it is a valid document prepared by a responsible and professional person. In addition, the employee may include the doctor’s note with the travel cancellation application to make his request worth considering and acceptable.
It must be a comprehensive document.
A doctor’s note for travel cancellation may be very short and concise, or it may be lengthy if the medical issue involved is critical and requires a detailed explanation. However, the doctor cannot share any information without the patient’s consent.
The general details included in this note are:
- Date.
- Details of the employee.
- Details of the doctor or healthcare professional.
- Certification that the employee is the doctor’s patient.
- The employee’s medical issue and details (what the patient has allowed sharing).
- Explain why he cannot travel and what has been prescribed.
- Request for travel cancellation.
- Indicate the period for which traveling is not allowed, if possible.
- Request to the employer for cooperation.
- Indicate openness to communication or information provision.
- Salutations and signature.
The doctor’s note is either prepared on the doctor’s personal and professional letterhead or the healthcare facility’s letterhead. The doctor then duly signs and stamps the paper to make it a valid and authentic document.
The doctor’s note is kept in the employee file and can be used for future reference. This indicates that it is a formal and professional document of communication that should be prepared carefully. Furthermore, the employee should not submit a fake doctor’s note, which is a common practice because if the employee gets caught by the employer or the doctor, he might face serious consequences.
Sample Doctor’s Note for Travel Cancellation
Date
Name
Address
To whom it may concern,
Please excuse Mr. James Wilson from traveling on the airplane on 12th July 20XY.
He is not fit to travel until December 20XY at the earliest. After reviewing his latest reports after December, I can only allow him to travel.
Mr. Wilson has been under my treatment since the start of 20XY and is suffering from backache and spinal problems. I have often prescribed him bed rest and straight sitting. As for traveling, especially by air, he is not allowed, as per my prescription. The plane seats are very uncomfortable, and the air pressure and the long hours might affect his vertebrae. Traveling would deteriorate his back issues, and he might become bedbound.
Please cooperate and prevent him from traveling. If you need more information, you can contact me at [contact].
Regards,
Dr. Sarah William.
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