We often feel the need to write an excuse letter to our employer when we cannot be available for work due to some problem. Having an appointment with the doctor is a very genuine reason to be absent from work. You can tell your employer that you cannot be available on a specific date because you have an appointment. Remember that it is the right of every employee to get sick leave or leave to go for a regular checkup.
Writing an excuse letter shouldn’t be difficult if we consider the following
Follow the right format:
The excuse letter for work is generally written in a formal setting where you are addressing your employer. So, you should make sure that you write it in such a way that it looks like a formal document.
Excuse for not coming to work:
You should make the employer feel that you are not happy for not being able to come to work but you have a genuine reason for this.
Give details of the appointment:
To make the employer understand your absence due to an appointment makes sense, provide him with the details of the appointment. When the employer sees that there is a clash between the job timings and the appointment time, he will understand why you are not being able to come
Close the letter with the request:
In the end, request the manager to allow you to go on leave.
Give a read to the samples
Sample
Subject: Excuse of absence due to doctor appointment
This is to inform you that I am severely ill due to a viral infection because of which, I had to take an urgent appointment with the doctor. I fear that I might pass on this virus to others. Therefore, it was not safe for me to visit the office. I would have come in person to get the leave application accepted otherwise.
My appointment with Dr. XYZ is booked in The Civil Hospital tomorrow at 8 am. Since there is a clash between the appointment time and office timing, I was left with no option but to take a leave from work. I would have changed the appointment timing if I did not want an urgent appointment with the doctor.
Kindly accept my leave application and allow me to go on leave for a day. I will be available on the phone after the appointment time has come to an end. For confirmation, I am attaching the appointment letter that I received from the emergency ward of the hospital. I’ll be obliged for this act of kindness.
Sample
Subject: Absence excuse due to appointment with [XYZ] on [ABC]
I received an appointment letter from my general physician regarding the intense pain in my stomach that I often experience at night. This problem has affected my work and personal life.
I have been trying to get an appointment for the last couple of days. Finally, I can get it and now I cannot miss out on it. Therefore, I will not be able to attend the office on 15th July 2055. For your confirmation, I am attaching a copy of the appointment letter with this letter so that you can also be aware of the timing of seeing the doctor. Furthermore, I am not sure if I will have to stay there for one day or more. Currently, I need to leave for a day.
It is a humble request to you to kindly excuse me from work for a day. I’ll appreciate the kind gesture from you in this hour of need. If there is anything you need to reach out to, feel free to contact me on [ABC]. I am available all the time except for the time I will spend in the doctor’s clinic.
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