There are many scenarios when one wants to write to authorities being unable to do the job due to being unfit to travel. Your healthcare provider and the boss are the ones who bear this responsibility to write for you that you are unfit to travel for underlying reasons. We have drafted below various letters that will help you draft a letter in case you are being declared unfit to travel.
Physician’s Letter for Unfit to Travel
I am writing to certify that I am the physician for XYZ, who has been under my care since (date). He has been diagnosed with severe bronchitis and is experiencing persistent fever, difficulty breathing, and low blood oxygen saturation. In this condition, I strongly advise against any kind of travel until a full recovery has been made.
I recommend postponing any travel plans until at least two weeks, which is the expected time it would take XYZ to recover from the disease. This recommendation is a medical necessity and must not be overlooked.
For additional information or clarification regarding this recommendation, please do not hesitate to contact my office at (phone number).
Letter from Employer Confirming Employee’s Unfitness to Travel
This letter serves to confirm that XYZ, Senior Project Manager at ABC Company, is medically unfit to undertake work-related travel as per the advice of his healthcare provider. XYZ was scheduled to attend the Annual Project Conference at the ABC Headquarters in Karachi from January 15th to January 18th, 2025. However, he recently suffered from a minor accident leading to a fractured knee. As a result, he is unable to travel and will not be able to attend the conference.
A medical certificate from his doctor has been submitted to our Human Resources department. In light of the situation, we exempt XYZ from attending the conference and all work-related travel obligations until he is deemed fit to travel by his healthcare provider.
Should you require further information or documentation, please do not hesitate to contact us.
Letter to Airline Requesting Refund Due to Medical Condition
Regarding booking number [X], I would like to request a refund for my upcoming flight scheduled for 29th January 20XX from (Location A) to (Location B). I have to cancel my trip as I have been diagnosed with acute pneumonia. My doctor has strictly advised me against air travel to avoid the risk of worsening my condition and potentially endangering other passengers.
As per your cancellation and refund policy, I kindly request a full refund of the ticket. Since I am making the cancellation a week before the trip, there should be no cancellation fees for last-minute cancellations.
Please find attached a copy of my medical reports and the doctor’s note for verification. Do let me know if you require any further documentation.
Looking forward to your prompt attention to this matter.
Travel Insurance Claim Letter Due to Medical Reasons
I am reaching out to file a claim for the trip I had to cancel due to a recent health issue. My travel plans were set for (date) through ABC Airlines from (Location A) to (Location B). My travel reference number is [X].
Just a week before my departure date, I was hospitalized for severe food poisoning. I will be under treatment for the next few days. My doctor has advised me to avoid any form of travel till I fully recover. Please find attached a copy of the medical certificate and my hospital records for verification.
Due to the cancellation of my trip, I have lost an amount of $[amount] in non-refundable expenses, including airfare and hotel booking. I have enclosed all the necessary documents, such as receipts, confirmation emails, and cancellation terms.
I would appreciate it if you initiate the claim process and provide me with updates. If there’s anything else you need from me to complete this claim, kindly contact me at (phone number).
Thank you for your assistance and support.
Medical Certificate for Unfit to Travel during Pregnancy
I am writing as the gynecologist of Mrs. XYZ, who is in the 32nd week of her pregnancy. She has been under my special care since the beginning of her pregnancy due to certain complications. In particular, she has been experiencing gestational hypertension which puts her at the risk of preterm labor.
Due to her condition, it is medically inadvisable for Mrs. XYZ to travel, particularly by air or long-distance ground transportation. Ignoring this advice may worsen her condition and lead to preterm delivery. I, therefore, recommend that she avoid traveling till her delivery and postnatal recovery.
For further details and reports, please contact my office at (phone number).
Request Letter for Medical Leave from Work Due to Unfitness to Travel
I am reaching out to request medical leave due to a health issue. Over the past week, I have been experiencing intense back pain and have been diagnosed with herniated disc. As a result, my physician has strongly advised against any form of travel or extended physical activity, as it could worsen my condition and delay recovery.
I am, therefore, requesting medical leave starting from (date), with a tentative return date of (date) based on my recovery. I have attached a medical certificate and supporting documentation for your review.
I sincerely appreciate your understanding and support during this challenging time. Please let me know if you need further details or documentation regarding my request.
Notification Letter to Travel Group or Tour Organizer
I am writing to inform you that I am unable to join the upcoming trip to XYZ scheduled for (date). Unfortunately, due to an unforeseen medical condition, I have been advised by my doctor not to travel.
My physician has strongly recommended that I avoid any physical strain and focus on my recovery. As a result, I will not be able to join you on the week-long trip. A copy of the medical certificate confirming my condition is attached for your reference.
I sincerely apologize for any inconvenience caused. But I hope you will understand the circumstances. I would also appreciate it if you could let me know about any refund options or whether it’s possible to transfer my booking to another trip in the future.
Thank you for your understanding and assistance in this matter.
Notification Letter to Travel Companions about Unfitness to Travel
I am writing to inform you that, unfortunately, I will be unable to join you on our planned trip to XYZ due to a medical issue that has arisen unexpectedly. I am suffering from ABC disease and my doctor has advised against any form of travel for a few weeks to recover.
I have truly been looking forward to this trip and feel deeply disappointed that I won’t be able to join you all. I hope you have a memorable time and a really enjoyable trip. I would also like to ensure that any changes or arrangements, such as hotel bookings or activities, are adjusted as needed. Please let me know if there are any details I need to assist with.
I am sure all of you will understand my situation and forgive me for the last-minute cancellations. Looking forward to your support and prayers for my recovery.
Letter to Event Organizer Requesting Refund Due to Medical Condition:
I am writing with deep regret to inform you that I will be unable to attend the XYZ event on (date) due to an unexpected medical issue. Recently, I experienced a severe allergic reaction and have been advised by my doctor to avoid travel and large gatherings to allow for a full recovery. I have attached the medical documentation confirming my condition and the recommendation to rest.
I was truly looking forward to the event. However, given these unforeseen circumstances, I kindly ask if a refund for my ticket could be considered. My ticket reference number is [X].
Please let me know if you require any additional details to process my request.
Thank you for your consideration, and I hope to have the opportunity to participate in your future events.
File: MS Word (.docx)
- Letters for being Unfit to Travel
- Quotation Letter for Medical Services
- Patient Registration Confirmation Messages
- Excuse Letter for Absence due to Medical Checkup
- Mental Health Letter by Doctor
- Letter to Daughter after Miscarriage
- Pregnancy Bed Rest Letter from Doctor
- Letter of Doctor Authorizing Release of Medical Records
- Warning Letter for Immediate Improvement Required for Professional Healthcare Duties
- Excuse Letter for Stomach Pain
- Patient Feedback Letter Complaining on Issues or Incidents
- Doctor of Medicine Verification Letter
- Patient Feedback Letters
- Registered Nurse Designation Letter
- Letter to Family about Miscarriage