Official Medical Letters

Request Letter to Doctor for Appointment

February 16, 2021

You must book an appointment in advance whenever you need to get treatment from the doctor. Booking an appointment in advance saves you from having to wait, as you will be required to go through the process because you did not book the appointment. Therefore, it is always recommended that you write a letter to the doctor for an appointment and formally request an appointment.

Importance of writing the request letter for an appointment

There are many situations in which it becomes essential for you to write a letter to make a request. For example, when you know that the doctor you want to see is unavailable in the upcoming week but are going through a serious health condition, you can write a request letter and ask the doctor to book you a slot.

Sometimes, it is not easy to meet the doctor without an appointment. Therefore, you must write this letter to book the appointment. In some situations, the doctor you want to visit is in another city, and you must travel to that city to visit the clinic. In that situation, you should ask the doctor to tell you about his availability so that you can save time.

Guidelines for writing this request letter:

  1. Tell the doctor why you want to visit him. The doctor needs to know who wants to visit him.
  2. Mention the date or week in which you want to get a slot.
  3. You should formally request that the doctor give you a portion of his available time so you can get treated in time.
  4. Ask the doctor to tell you about the medical reports and test results you must bring along.  

Sample letter

#1

For Routine Check-up

Hello Dr. Inshal. I am sure you are doing great.

I have been writing to request that you give me an appointment for my routine check-up. I have had a problem of [write detail] during/or/for [period]. My last consultation with you was on [Date]. I hope you will allot me a slot as soon as possible. I am waiting for your response.

Regards.
Miki Aieda

#2

Hello Dr. Fatima.

This is Aliza Roe writing you to request an appointment on [Date] for my acute illness. We had our last appointment on [Date]. I need to discuss new findings in my treatment. I hope you will spare me a slot as soon as possible.

Janna Baye

#3

Hello Dr. Tina. This is Marie Loe.

I am writing to inform you that I have followed the healthcare plan we discussed in our last appointment. However, I discovered a few anomalies in my [Text] during this time, so I want to discuss and revise my medicine plan. I would prefer it if you could make an appointment this coming Sunday. I appreciate any help you can provide.

Massi Musibte.

#4

Date:

To: (generally the hospital authority)

Subject: Request letter for appointment

Respected Sir/Madam,

This letter is to formally request an appointment with you on November 10, 20XX.

It has been one week since I have had severe pain in my back. I have visited my regular doctor and many other physicians to get rid of this excruciating pain. The last doctor I visited was Mr. Boros in the ABC clinic. He recommended visiting you after seeing that my back pain would not be reduced.

As I have already mentioned, I am in severe pain. Therefore, I would like to request that you book me a slot from your available time. I will bring all test reports and prescriptions along so that you can see what kind of treatment was administered to me before. If you need any other documents that can aid you in giving me good treatment, you can contact me on the number given at the end of this letter.

I will be highly obliged if you book me a slot in the 2nd week of November.

Regards,

Your name:

Your address:

Your signature: ________________

Request Letter to Doctor for Appointment

Letter File for Word (.docx) -94 KB

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